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Instructions for DARRP Data Entry

This data is very important to the pilot project. We would ask that you take the time to set up a process to ensure that you can provide the required data accurately. If there is data that you cannot get, rather than providing inaccurate data, please leave the cell blank (do not enter zero unless zero is correct). All historical data from year ends 2011, 2012 and 2013 should be entered then starting with January, 2014, data can be entered monthly and should be based on your numbers effective the last day of that month. If you are using a third party for testing, case management or EAP, please contact them to let them know what data you will be needing, so they are set up to provide it to you. For most organizations no random testing has been done - if this is the case please leave those fields blank. If you do have any random testing data, enter it effective the end of the month you started random testing. The following are definitions for the data fields set up in the data entry section: 

  1. Number of workers: the number of workers who are part of your A&D testing program.
  2. Number of work hours: the number of work hours worked, effective the end of the month or year, by the workers in your A&D testing program.
  3. Number of random tests (drugs & alcohol numbers are to be separated for all A&D testing): the number of random tests which resulted in positive, negative, tampered, refused or cancelled. Do not include follow-up tests after a worker has returned from treatment in this category. All random test results should fit into one of these categories. Positive tests should only be those that have been confirmed positive by the lab and MRO (or as a result of a positive breath alcohol). Tampered results would include any  use of adulterants, substitution or any other tampering. Refusals would be any worker asked to take a test and refuses. Cancelled results would be those cancelled by the lab, MRO or others.
  4. Total non-compliant - this field should be totalled by the system and will include positive, tampered and refusals.
  5. Number of post incident: Tests done after an accident or incident based on your current classification and criteria - the results would be the same categories as described above.
  6. Number of reasonable cause tests: all tests done based on supervisor or other observations, where there is concern about the workers fitness for work as per your current classification and criteria – the results would be the same as described above.
  7. Follow-up tests: Follow-up tests include the return to work tests after treatment, as well as all testing that occurs periodically when a worker has returned to work after treatment. Once a worker has completed their follow-up plan, then their testing results would no longer be reported in this section. The results would be the same as described above.
  8. New hire or pre-site access tests: If your organization does pre-hire or new worker testing, the results should be reported here. Or, if your workers are subject to pre-site access testing, also put those results here.
  9. Referral for assessment: All workers with a positive test must be assessed to determine if they have a dependency or not. Please indicate all workers referred for an assessment during the month. *Note that you will need to make arrangements with your EAP or other provider to provide this information to you (just summary data needed).
  10. Attended assessment: Of the workers referred for an assessment, the number who actually attended during the month.
  11. Dependency diagnoses: The number of workers who attended the assessment and were assessed as dependant.
  12. Number of workers deployed on return to work: The number of workers who have completed treatment and have returned to work during the month. Do not provide the total number of workers who have been returned to work, only the new ones that month.
  13. Number of workers on follow-up plans: All workers who have had a positive test and treatment will be on a return to work plan including follow-up testing. How many workers are currently on a follow-up plan (not just new ones this month, but all of them).
  14. Injury frequency (TRIR) or total recordable injury rate is an industry standard rate which includes all non-first aid injuries per 100 workers per year.
  15. Incident frequency rates are to be calculated using the industry standard formula which is: (all incidents in the period) times 200,000 divided by the number of exposure hours in the period. Incidents are undesired events which could have (near miss) or did (incident) result in harm to people, damage to property or the environment or loss to process and do not include first aids.
  16. Employee assistance program utilization: This will be an overall % utilization provided by your EAP provider (not just for A&D related issues but for all utilization).
  17. Employee assistance program A&D related rate: This will be a % of total EAP inquires that are A&D related. Your EAP should be able to provide you with this.
  18. # of incidents of drugs or drug paraphrenalia found: total of all incidents during the specified time period which involved finding drugs or drug paraphrenalia on the site.
  19. # of incidents of alcohol or alcohol containers found: total of all incidents during the specified time period which involved finding alcohol or alcohol containers on the plant site.
  20. # of incidents of dog alerts to substances: total of all incidents druing the specified time period where search dogs alerted on alcohol or drug related substances on the plant site.
  21. Other A&D incidents: total number of any other A&D incidents on the plant site during the specified time period.
  22. Total of all A&D incidents: this number should total of the numbers in the previous fields for A&D incidents.
  23. Examples and notes: list examples here of any out of the ordinary A&D incidents which are included in the "other A&D incidents" section.